From scattered documents to living workflows.
LeanFlow turns tribal knowledge, legacy binders, and outdated PDFs into structured, visual SOPs your team actually uses -at point of work, on any device.
Turn any document into a structured SOP in minutes.
Upload what you have -PDFs, Word docs, spreadsheets, even photos of whiteboards. Our AI parses them into step-by-step workflows, ready for your team.
AI Document Parsing
Upload PDF, DOCX, XLSX, or images. Gemini AI extracts procedures and structures them into ordered steps with titles, details, and images automatically.
Inline Rich Editing
Edit every step directly -titles, instructions, bullet points. Drag and drop to reorder. Auto-expanding fields keep you in flow without modal pop-ups.
AI Image Generation
Generate technical illustrations for any step with one click. Add photos from camera, file uploads, or let AI create diagrams tailored to your procedure.
AI Text Enhancement
Highlight any step and let AI rewrite it -clearer, more concise, more professional. Improve instructions without starting from scratch.
Photo Evidence
Capture photos directly from your device camera and attach them to any step. Up to 2 images per step with full-screen gallery for detailed review.
Manual Creation
Start from scratch when you prefer. Build SOPs step by step with full control over structure, content, and formatting -no document upload required.
Built-in document control that auditors love.
Status tracking, version history, review cycles, and owner assignment -so your procedures stay current and compliant without manual follow-up.
Status Workflow
Mark SOPs as Draft, Approved, or Obsolete. Status gates approval workflows and controls what operators see on the floor.
Full Revision History
Every save creates a version snapshot with author name, timestamp, and revision notes. View any prior version to see exactly what changed and when.
Review Cycles
Set quarterly, semi-annual, or annual review schedules. Overdue SOPs surface automatically on the dashboard with red alerts so nothing slips through.
Owner Assignment
Assign a responsible owner to every SOP. One-click "Assign Me" for quick ownership. Owner names display across dashboard, editor, and revision history.
Duration Estimation
Set how long each procedure takes. Dashboard aggregates total time across all SOPs for capacity planning and staffing analysis.
PDF Export
Export any SOP to a print-optimized PDF with all steps, images, control metadata, and revision info. Clean page breaks, no UI clutter.
Up and running in under an hour.
Sign in with Google
No passwords to manage. Your team signs in with existing Google accounts. Create your organization and invite members in under a minute.
Upload your documents
Drag in PDFs, Word docs, spreadsheets, or photos of existing procedures. AI parses them into structured SOPs with ordered steps, images, and details.
Refine and enhance
Edit inline, reorder steps, generate illustrations, and use AI to improve instruction clarity. Add ISO clause mappings and set review cycles.
Approve and deploy
Assign owners, set effective dates, and mark SOPs as Approved. Your team accesses current procedures from any device -always the latest version.
The right people see the right procedures.
Role-based access, department filtering, and team collaboration -so operators, managers, and auditors each get exactly what they need.
Role-Based Access
Four levels -Owner, Admin, Editor, Viewer -each with graduated permissions. Viewers see read-only. Editors modify. Admins manage the team.
Department Management
Organize SOPs by department (Manufacturing, Quality, Maintenance). Users see only their department's procedures. Admins see everything.
Collaborative Comments
Team members comment on specific steps. Mark comments as resolved when addressed. Unresolved count badges keep everyone aware of pending discussions.
Email Invitations
Invite team members by email with a pre-assigned role. They sign in with Google, accept the invite, and immediately access their department's SOPs.
Dashboard Library
Grid or list view of all SOPs. Search across titles, departments, owners, and status. Filter by department, review status, or ISO clause.
Multi-Organization
Support multiple organizations from a single login. Each org has isolated members, SOPs, departments, and settings. Switch between them instantly.
See it in action.
Start with our free assessment or book a diagnostic -we'll show you exactly where the gaps are.