From scattered documents to living workflows.
LeanFlow turns tribal knowledge, legacy binders, and outdated PDFs into visual Standard Work your team trains on, runs at the station, and keeps improving - on any device.
One loop, from the binder to the floor and back.
Every Standard Work in LeanFlow moves through the same five stages. The navy dot is the approved standard moving out to the floor. The orange dot is something that needs attention on its way back. Pick a stage below to see what LeanFlow does there.
The browser never talks to the AI directly. Every AI request goes through LeanFlow's backend on secure Google Cloud, which checks membership, plan and AI credits first.
Turn what you already have into Standard Work in minutes.
Upload PDFs, Word docs, spreadsheets, photos, or a phone video of the job. LeanFlow AI drafts the steps for your team to review.
- Video captureFilm the job once. AI writes the steps and attaches each step's clip.
- Document parsingPDF, DOCX, XLSX or images become ordered steps with titles, details and images.
- Inline editingEdit and reorder any step, or start from a blank page.
- Safety warnings and tipsStart a line with WARNING or TIP and it stands out on every screen and in the PDF.
- Photos and illustrationsCamera photos, uploads, or a one-click technical illustration. Up to 2 per step.
- AI rewritingMake any step clearer and shorter in one click.
Nothing reaches the floor until someone signs off.
Every Standard Work has an owner and an approver. Each approval becomes a numbered revision with a summary of what changed.
- Owner and approverApprove or Send back right on the document. Your home page lists what is waiting on you.
- Major or Minor, suggested by AILeanFlow AI compares the draft to the last revision, writes the change summary and suggests Major or Minor.
- Status controlDraft, Approved or Obsolete. Any edit sends an Approved document back to Draft.
- Revision historyEvery version, with author, date and notes.
- Review cyclesQuarterly, semi-annual or annual. Overdue items show up on the dashboard.
- PDF exportPrint-ready, with steps, images and revision info.
Training that updates itself when the standard changes.
Positions set which Standard Work each role needs. A Major change sends everyone qualified back to re-train on the new revision.
- PositionsDefine a role once, like Line 2 Operator, and training queues build themselves.
- My TrainingEach operator sees what to learn next, only from their own departments.
- Learn ModeJust the steps and a Mark as complete button. Records who, when and which revision.
- Skills MatrixWho is qualified on what. Filter it, then export it to CSV.
- Automatic re-trainingMajor changes expire qualifications. Minor changes do not.
- Competence evidenceFull history on every qualification, for ISO 9001 clause 7.2.
The current standard, at the station.
Operators scan a QR code and run the checklist for the job in front of them. Every run is saved as its own record.
- QR codesScan to open the document or go straight to its checklist.
- Checklist runsWrite one or let LeanFlow AI draft it. Runs only on Approved documents.
- Locked run recordsOperator, time, answers and revision. No one can edit them later.
- Safety at point of useWarnings show on the checklist, right where they matter.
- Knowledge AssistantAsk in plain words. Answers cite the approved document and step.
- Any devicePhone, tablet or shop-floor PC. Nothing to install.
What the floor finds becomes the next revision.
Gemba audits check the work against the standard. Findings close with a named owner and an independent verifier.
- Gemba auditsTemplates linked to the Standard Work they check. LeanFlow AI can draft one.
- Findings to closureRoot cause, corrective action, resolved, verified, closed.
- Independent verificationWhoever fixes a finding cannot close it.
- 8 Wastes video assessmentFilm a process. LeanFlow AI finds the eight wastes and the seconds lost each cycle.
- Gemba dashboardOverdue audits, open findings and completion at a glance.
- Locked auditsCompleted audits stay exactly as they were.
Follow one change from edit to shop floor.
Say an approved document, Line 2 Changeover at Rev 4, needs one edit. Pick the edit. LeanFlow AI labels it Major or Minor, and that label decides whether trained operators have to re-train.
- Switch between safety warning and typo fix. The rows that change flash.
- Drag the slider to change how many people are trained today.
- Click any row to step through it.
- 1 the edit author
- 2 change label LeanFlow AI
- 3 approval approver
- 4 re-training automatic
- 5 operators My Training
- 6 the floor Checklist Mode
The right people see the right procedures.
Role-based access and department filtering, so operators, managers and auditors each see what they need.
- Four rolesOwner, Admin, Editor and Viewer, each with the right permissions.
- DepartmentsPeople see their own department's procedures. Admins see everything.
- Comments on stepsDiscuss a step in place and resolve it when it is addressed.
- Email invitationsInvite by email with a role already set. Sign in with Google.
- Dashboard librarySearch and filter everything, with total estimated time for capacity planning.
- Multiple organizationsOne login, separate workspaces. Switch between them instantly.
See it in action.
Start with our free assessment or book a diagnostic - we'll show you exactly where the gaps are.